Privacy Policy

Effective Date: 1st Feb 2025

ObjectNow is committed to ensuring the privacy and security of all users in compliance with Scottish and UK data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This policy outlines the types of data collected, the purpose of collection, and the retention period for each category of data.

1. Data Collection and Purpose

When you use ObjectNow to generate and submit an objection letter, we temporarily collect certain personal data necessary for processing your submission. Once your objection letter has been submitted, all temporary personal data is promptly deleted from our servers, except for specific information retained for security and compliance purposes.

The data we collect includes:

Temporarily Collected Data (Deleted After Submission)

The following information is collected solely for the purpose of generating and submitting your objection letter and is permanently deleted from our system upon submission:

1. Title and Full Name: Required for personalising the objection letter.
2. Address: Necessary for inclusion in the objection letter as required for formal submissions.
3. Email Address: Used to facilitate the submission process and provide confirmation.
4. Personal Comments: If provided, these are integrated into the objection letter for personalisation.

Data Stored for Campaign Group Analysis

The following information is retained to support campaign groups in analysing regional engagement:

1. Postcode: Stored to help campaign organisers assess the geographic distribution of objections and identify areas where awareness efforts may need to be increased.

Data Stored for Security and Legal Compliance

The following information is retained to prevent fraudulent activities, ensure system integrity, and comply with legal obligations in Scotland and the UK:

1. IP Address: Stored to detect and prevent unauthorised or illegal activities and to facilitate reporting to law enforcement authorities if required.
2. Browser Type: Collected to monitor system security, detect potential fraud, and ensure compatibility across different devices and browsers.

2. Data Retention and Deletion

1. All personal data (excluding IP address and browser type) is permanently deleted immediately upon submission of the objection letter.
2. Postcode data is retained by the campaign group to analyse the geographic reach of objections.
3. IP address and browser type are retained strictly for security monitoring and legal compliance.

3. Legal Basis for Data Processing

ObjectNow processes personal data under the following legal justifications in accordance with UK GDPR and the Data Protection Act 2018:

1. Legitimate Interest: The temporary processing of personal data is necessary for generating and submitting objection letters.
2. Legal Obligation: The retention of IP address and browser data is required to prevent and report fraudulent or unlawful activities.
3. Consent: By using ObjectNow, you consent to the collection of the necessary data outlined in this policy for the purpose of submitting your objection.